Privacy Policy

1. Information We Collect

OnSyncal (“we,” “our,” or “us”) collects information you provide directly to us, such as when you create an account, set up your life preparation profiles (values, purpose, vision, mission), create tasks, or contact us for support.

Information you provide to us:

• Account information (email address, password)
• Life preparation content (values, purpose, vision, mission statements)
• Tasks, projects, and goals
• Calendar integration data from Google Calendar
• Communication preferences and settings

Information we collect automatically:

• Usage data and analytics (how you interact with our service)
• Device information (browser type, operating system)
• Log data (IP address, access times, pages viewed)

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our AI-powered life management services
• Generate personalized AI suggestions and recommendations
• Sync and manage your calendar events
• Send you technical notices and support messages
• Analyze usage patterns to improve our service

3. Google Calendar Integration

When you connect your Google Calendar, we access your calendar data to provide scheduling and time management features. We only access calendars you explicitly authorize and use this data solely to provide our service to you.

Specific Google User Data We Access:

• Calendar event titles, descriptions, dates, and times
• Calendar names and settings you authorize
• Attendee information for events you create or modify
• Event location and meeting details

How We Use Google Calendar Data:

• Display your events in our calendar interface
• Generate AI-powered scheduling suggestions based on your availability
• Create, update, and delete events as directed by you
• Sync changes bidirectionally between OnSyncal and Google Calendar
• Analyze your schedule patterns to provide personalized recommendations

Google Data Storage and Sharing:

• We store minimal calendar data necessary for our service functionality
• Google Calendar data is never shared with third parties
• We do not use your Google Calendar data for advertising or marketing
• You can disconnect your Google Calendar at any time through your account settings
• Upon disconnection, we delete your Google Calendar data within 48 hours

4. AI and Data Processing

Our AI features process your life preparation content and task data to provide personalized recommendations. Important commitments about AI usage:

• We do NOT use your personal data to train AI models
• Your values, goals, and personal information remain private to you
• AI processing happens in real-time for your personalized experience only
• We use established AI providers (OpenAI) with their privacy protections

5. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except:

• With your explicit consent
• To trusted service providers who help us operate our service (with strict confidentiality)
• When required by law or to protect our rights
• In connection with a business transfer (with notice to you)

6. Data Security

We implement comprehensive security measures to protect your personal information and Google user data:

• Encryption: All data is encrypted in transit using TLS and at rest using industry-standard encryption
• Access Controls: Strict access controls limit who can access your data on a need-to-know basis
• Secure Infrastructure: We use secure cloud infrastructure with regular security updates
• Google API Security: All Google API interactions use OAuth 2.0 with proper scope limitations
• Data Isolation: Your Google Calendar data is isolated and only accessible to your account
• Regular Audits: We conduct regular security assessments to identify and address vulnerabilities

7. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. You may delete your account at any time, and we will delete your data within 30 days.

8. Your Rights

You have the right to:

• Access and review your personal information
• Update or correct your information
• Delete your account and associated data
• Export your data in standard formats
• Opt out of certain communications

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers.

10. Children's Privacy

Our service is not intended for children under 13. We do not knowingly collect personal information from children under 13.

11. Google User Data Policy Compliance

Our use of Google user data strictly adheres to Google's User Data Policy. We commit to:

• Limited Use: We only use Google user data to provide or improve user-facing features of OnSyncal
• No Prohibited Activities: We do not use Google data for advertising, selling to data brokers, creditworthiness determination, or any other prohibited purposes
• No AI Training: Google user data is never used to train machine learning models or AI systems
• User Control: You maintain full control over your Google data integration and can revoke access at any time
• Transparency: We are transparent about what Google data we access and how we use it
• Minimal Data: We request only the minimum Google Calendar scopes necessary for our functionality

Additional Policy Links:

• Google Workspace API User Data and Developer Policy

12. Contact Us

If you have any questions about this Privacy Policy, please contact us at privacy@onsyncal.com.

13. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last updated” date at the top of this policy.